Statutes

 

(Including amendments as at 15 September 1986, 15 March 1994, 6 October 1997, 28 October 2002, 28 November 2007, 19 September 2013, 29 September 2014 and 3 October 2016 for the Danish Management Society, established by a group of Danish executives on 3 May 1965.)

 

Section 1 – Name and registered office

The name of the society is the Danish Management Society. The registered office is in the City of Copenhagen.

 

Section 2 – Purpose

The purpose of the Society is to foster and encourage the knowledge and understanding of modern management principles and, in so doing, contribute to the financial success, social progress and general improvement of Denmark’s standard of living.

The Society functions notably through the creation of network groups to provide for the regular sharing of experience among individuals within all sectors of Danish society who participate in the decision-making process at executive level.

The Society seeks to inspire debate in the individual groups to not only encompass issues relating to corporate management, but all social issues as seen in relation to the leadership and management function.

The Society has the particular purpose of helping executives to acquire the greatest possible understanding of the content of the management function and its inherent duties and the ensuing special responsibility that executives have as members of Danish society.

The Society participates in national and international organisations to the extent deemed desirable and communicates lessons learned and information obtained to its members and to any other interested groups.

The Society is not a profit-making enterprise, it has no political objectives, it does not represent the special interests of any member and it complies with applicable law at all times. The Society’s income and assets in their entirety shall be devoted to promoting the Society’s purpose.

 

Section 3 – Membership

a. Admission of members/membership criteria

Membership is open to executives active in commerce, industry and service trades, as well as executives in a profession, public administration, institutions, organisations, research and education. Furthermore, key executives playing an active role in the shaping of public opinion are eligible for membership.

An executive is defined as an individual who takes part in an undertaking’s executive, overarching decision-making process. In addition to members of executive boards and boards of directors, membership is open to functional executives in major undertakings.

Insofar as persons working in a profession – accountants, lawyers and corporate consultants – are concerned, they are required to be involved in the overarching decision-making process of the enterprise in which they are engaged as a partner, shareholder, executive board member or director.

It is possible to be a member of the Society without being a member of a VL Group, either as a member on leave for up to four years, or as a prospective member in the year of admission plus twelve (12) months. A request for membership shall be sent to the Society, which manages the admission process while observing the membership criteria and the statutes of the Society.

All members of a VL Group must be a member of the Society.

In general, the same admission criteria apply to both the Society and the groups.

b. Establishment of VL Groups

Newly established VL Groups shall adopt the model statutes for the VL Groups. The membership is subject to the approval of the Society’s Governing Board.

After establishment, each VL Group is responsible for the admission of new members, who must comply with the membership criteria and the Society’s statutes. The Secretariat must be notified of any changes to group memberships.

It is possible to be a member of the Society without being a member of a VL Group at the same time. A request for membership shall be sent to the Society, which manages the admission process while observing the membership criteria and the statutes of the Society.

c. Resignation from membership

Members may resign their membership subject to three months’ notice effective at the end of a financial year.

d. Membership fee

The membership fee is set by the general meeting for one year at a time.

e. Members in arrears

Membership is contingent on the payment of the membership fee. If the membership fee is not paid within one (1) month after the fee invoice has been sent, the secretariat will commence a reminder procedure, and a reminder fee may be charged.

If payment continues to be in arrears after the third reminder, the member will be automatically struck from the membership list.

f. Expulsion

A member may be expelled when consideration of the Society’s purpose and its reputation renders this necessary. A member may only be expelled if the appropriate resolution is adopted at a general meeting. A proposal to this effect may be submitted by the board or by members filing a reasoned written request with the Governing Board to this effect, provided that this request is backed by at least ten (10) members.

Before the resolution is submitted to the general meeting, the Governing Board is responsible for notifying the person in question of the resolution, either in writing or in person, together with the reason for the resolution, and inviting him/her to submit a written statement to the Governing Board regarding the matter.

Having done so, if the Governing Board finds it necessary to submit the proposal to the general meeting for a decision, a general meeting shall be convened without undue delay, subject to the ordinary term of notice, and a vote shall be taken on the proposed resolution at the general meeting pursuant to the ordinary rules of procedure.

The member in question shall be entitled to be present and take part in the proceedings and the voting.

 

Section 4 – General meeting

a. General provisions

The general meeting is the Society’s supreme authority.

Each member has one vote at the general meeting. All decisions, except resolutions regarding amendment of the statutes and the dissolution of the Society, shall be adopted by a simple majority of votes.

The notice convening the general meeting shall be sent in writing to all members at least fourteen (14) days before the meeting and shall specify the agenda. The convening notice shall be sent by ordinary post or by e-mail to all members at the address provided by them to the Society. The general meeting shall be chaired by a person elected from among the members.

The general meeting constitutes a quorum for the transaction of business when at least thirty (30) members are present or represented by proxy.

If the general meeting does not constitute a quorum for the transaction of business, an extraordinary general meeting shall be convened by giving the prescribed notice and shall be held within one (1) month. This reconvened meeting shall be deemed duly constituted and quorate for all purposes.

A member who is prevented from attending a general meeting may appoint another member as proxy holder with powers to attend and vote on his/her behalf.

A member is entitled to represent no more than five non-attending members as a proxy holder.

b. Ordinary general meeting

The ordinary general meeting shall be held before the end of November each year. The agenda of the ordinary general meeting shall include the following points, as a minimum:

  1. Election of a person to chair the meeting.
  2. Presentation of the annual review by the Chairperson of the Society.
  3. Presentation of the audited financial statements for adoption.
  4. Presentation of the budget for the current financial year and determination of the membership fee.
  5. Election of the Chairperson and other members of the Society’s Governing Board.
  6. Appointment of an auditor.
  7. Any other business.

Proposals which members wish to have discussed at the ordinary general meeting shall be submitted in writing and must be received by the Secretariat sufficiently far in advance to permit their inclusion on the agenda, which usually means by 1 September.

c. Extraordinary general meeting

An extraordinary general meeting shall be held when the chairperson of the Society or a majority of Governing Board members deem it necessary, or when at least thirty (30) members file a written request with the Governing Board to this effect. In response to such a request, the Governing Board shall convene an extraordinary general meeting within three (3) weeks. The convening notice shall be issued in accordance with the rules laid down in Section 4a.

 

Section 5: Electronic vote-taking

The Governing Board or at least 40% of the participants at a general meeting may decide to send a proposal for electronic vote-taking among the members. Proposals which have been assigned to the general meeting for a decision many only be sent for electronic vote-taking after having been debated at the general meeting. A demand for electronic vote-taking may be submitted no later than at the conclusion of the debate at the general meeting.

A member may not appoint another member as a proxy holder with the power to cast a vote electronically on his/her behalf.

The adoption of a decision to expel a member, cf. Section 3f, requires that at least 25% of all members have cast a vote.

The adoption of an amendment to the Statutes, cf. Section 11, requires that at least 25% of all members have cast a vote and that at least two-thirds of the votes cast are in favour of the proposal.

The adoption of a resolution to dissolve the Society, cf. Section 12, requires that at least 50% of all members have cast a vote and that at least three-quarters of the votes cast are in favour of the proposal.

Proposals adopted by virtue of electronic vote-taking shall otherwise be processed in accordance with the applicable provisions in the statutes.

 

Section 6: Governing Board

The Governing Board shall be composed of the Chairperson and no less than five (5) and no more than ten (10) members pursuant to a decision of the general meeting.

  1. The Governing Board shall be composed of acknowledged and respected individuals who take an active interest in and for the activities of the VL Groups.
  2. The Governing Board shall be composed of highly experienced executives representing a wide spectrum from both the private and public sectors.
  3. Diversity of representation on the Governing Board shall be endeavoured, including in terms of gender, age and geographic origin.

The Chairperson and the Board members are elected for one or two years at a time. Members may be re-elected, but no Governing Board member and/or Chairperson may be a member of the Governing Board for more than six consecutive years. If a seat becomes vacant, the Governing Board may fill the vacancy until the next general meeting where the election of members of the Governing Board is on the agenda.

The Governing Board shall appoint a Deputy Chairman from its own ranks and may appoint an executive committee of no less than three members.

The Governing Board shall manage the operations of the Society and the Board may create a Secretariat to manage the Society’s day-to-day affairs.

A decision of the Governing Board shall be adopted by a simple majority of votes. In the event of a parity of votes, the Chairperson shall have the casting vote.

The Governing Board shall generally undertake representational duties vis-à-vis national or international organisations, but may delegate such duties to one or more members or to the General Manager. The Governing Body may appoint the necessary committees to discharge any special assignments.

 

Section 7: Liaison committee

A consultative liaison committee composed of liaison officers representing the individual VL Groups may be convened by the Governing Board as required.

 

Section 8: Remuneration

The members of the Governing Board, the liaison committee and other committees are unpaid. Extraordinary expenses relating to their activities may be defrayed by the Society as directed by the Governing Board.

 

Section 9: Financial statements and audit

The Society’s financial year runs from 1 July to 30 June. The financial statements shall be ready for audit no later than 1 September. The financial statements shall be audited by the auditor appointed at the ordinary general meeting. The audited financial statements shall subsequently be submitted to the Governing Board for adoption and shall be signed by its members.

 

Section 10: Authority to bind the Society

The Society is bound in legal transactions by the signature of the Chairperson or by the joint signatures of the Deputy Chairperson and another member of the Governing Board. The Governing Board may grant special power of attorney.

 

Section 11: Amendments to the statutes

Any proposals for amendments to the statutes may be submitted by the Governing Board or by at least thirty (30) members who submit their proposal to the Governing Board. The proposal will be presented at the next ordinary general meeting, unless the proposers of the request demand that consideration of the request be expedited. In that event, an extraordinary general meeting shall be convened within two months after the proposal is presented. The convening notice shall be sent to members according to the rules stipulated in Section 4c, except as concerns the time limit. The adoption of such a proposal requires that affirmative votes be cast by at least two-thirds of the members represented at a general meeting at which a quorum is present or, pursuant to Section 5 relating to electronic vote-taking, that no less than 25% of all members have cast a vote, and that at least two-thirds of the votes are in favour of the proposal. Failing this, the proposal is annulled.

 

Section 12: Dissolution of the Society

Any proposals to dissolve the Society shall be made pursuant to the rules laid down in Section 11. In order to be valid, such a proposal must be adopted by a general meeting attended by at least 50% of the Society’s members or, pursuant to Section 5 on electronic vote-casting, where at least 50% of all members have cast a vote and at least three-quarters of the votes are cast in favour of the proposal.